Administrative Assistant II

Admin Assistant II

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JOB SUMMARY

Performs clerical duties under general supervision. Duties may include receptionist, data entry, word processing, e-mail and internet usage and typing, filing and copying departmental correspondence and reports. Responsible for employment and motor vehicle record checks, patrol summons books, petty cash and deposits, civil court papers, Sheriff sales, warrants and protective orders, finger printing, expungements and other duties that may be assigned to support the mission of the Office of the Sheriff.

ESSENTIAL FUNCTIONS

Provides cordial, responsive and accurate customer service. Completes more complicated clerical tasks. Provides limited independent judgment. Follows specifications or instructions. Works under general supervision. Proficient in practices and procedures in assigned area. Greets and screens calls and visitors. Answers routine questions. Organizes own work and provides assistance to other employees. Types, collates and maintains a variety of documents and reports. Coordinates specific activities with other agencies and departments. Performs basic to intermediate level computer skills, including data entry, word processing, scanner, e-mail and internet use.

EDUCATION AND EXPERIENCE

Administrative Assistant II -High school diploma or GED required. Two years related experience OR two years secretarial/office technical training required. CERTIFICATES, LICENSES, REGISTRATIONS Must posses a Class C Maryland Motor vehicle operators License or equivalent or ability to obtain such license within 30 days employment.

PHYSICAL REQUIREMENTS

Typically sits at a desk or computer table. Occasionally walks, stands or stoops. Occasionally lifts, carries, pushes, pulls or otherwise moves objects weighing up to 25 lbs. Uses office equipment requiring average degree of dexterity. Concentration to detail is required. Reasonable accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. WORK ENVIRONMENT Work is performed in an office-like setting in an environmentally controlled area. Noise level is usually moderate.

GENERAL INFORMATION

KNOWLEDGE, SKILLS AND ABILITIES

Ability to maintain cooperative relationships with those contacted in the course of work. Ability to work as a member of a team. Written, verbal and organizational skills. Proficiency in relevant computer applications to successfully complete data entry and word processing tasks. Ability to correctly use grammar, spelling, and punctuation. Knowledge of general mathematics and ability to understand and follow written and verbal instructions.